Privacy Policy

Version: 1.1

Last Updated: May 3, 2025

1. Introduction

Welcome to profilecode. Your privacy is critically important to us. This Privacy Policy explains how we collect, use, disclose, and protect your personal information. It also outlines your rights under applicable laws, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). By using our service hosted at profilecode.codes, you agree to the terms outlined here.

If you do not agree with any part of this Privacy Policy, you must stop using the platform immediately.

2. Information We Collect

2.1 Information You Provide:

We collect the following information when you interact with our service:

• Account Information: Email address and password.
• Responses to Personality Questions: Your answers to diagnostic questions and related scores, which are stored locally on your device unless explicitly shared.

2.2 Automatically Collected Information:

When you use our service, we may automatically collect:

• Usage Data: Interaction data such as pages visited and session duration.
• Device Information: Technical data including IP address, device type, operating system, and browser type.

2.3 Data from Third Parties:

We may receive anonymized or aggregated data from analytics providers or social media platforms if you interact with us through those channels.

2.4 Children's Privacy:

Our service is not directed to individuals under the age of 16. If we learn that we have inadvertently collected data from a child without parental consent, we will delete such information promptly.

3. How We Use Your Information

We process your personal data to:

• Provide and improve our services, such as generating Profiles or Match Test Results.
• Personalize your experience by recommending relevant content.
• Communicate with you about updates, promotions, or service changes.
• Ensure compliance with legal obligations and protect against fraud or misuse.

Lawful Basis for Processing (GDPR):

• Consent: For optional features like personalized recommendations or data sharing.
• Contract: To fulfill services you have requested.
• Legitimate Interests: For analytics and security purposes, provided your rights do not override these interests.

4. Data Sharing

We do not sell your personal information. However, we may share your data in the following circumstances:

• With Service Providers: Trusted third parties (e.g., hosting or analytics providers) under strict confidentiality agreements.
• For Legal Compliance: To comply with legal obligations or protect user safety.
• With Your Consent: If you explicitly choose to share your diagnostic results or scores (e.g., through social media or for compatibility analysis).

5. Data Deletion and Retention

• Local Data: Diagnostic results are stored locally on your device and can be manually deleted through the app's interface.
• Account Data: Your account data, including email address and diagnostic scores stored on our servers, will be permanently deleted upon account deletion.
• Retention Period: If your account remains inactive for 3 years, we may anonymize or delete your data.

Important: Once account deletion is initiated, all data will be permanently erased, including any backups. We cannot recover deleted data.

6. Sharing Diagnostic Results or Scores

• Voluntary Sharing: Sharing of diagnostic results or scores is entirely voluntary. You will have the option to review the content being shared before proceeding.
• Compatibility Analysis: If you choose to participate in compatibility analysis with another user, you must explicitly consent to sharing your scores. These scores will be used solely for this purpose and are not stored permanently.

Disclaimer: Shared data may be visible to others, depending on the medium (e.g., social media). Profilecode is not responsible for third-party use of shared data once it leaves our platform.

6.1 Social Features and User Interaction

Profilecode allows users to share profile links via social media or other messaging services. When a recipient opens a shared link, they may view comparative analysis results based on both parties' scores.

No direct messaging, commenting, or in-app communication occurs between users. Users do not post or publish content viewable to the public or community. All interactions are limited to consent-based comparisons.

The app does not support or store any user-generated content (UGC). All data shown is system-generated based on structured questionnaire responses.

7. Your Rights

Under GDPR (EU):

• Access: Request a copy of your personal data.
• Correction: Update inaccurate or incomplete data.
• Deletion: Request deletion of your data under certain conditions.
• Restriction: Limit how we use your data.
• Portability: Receive your data in a machine-readable format.
• Objection: Object to data processing for marketing purposes.

Under CCPA (California):

• Access: Request to know what personal information we have collected about you.
• Deletion: Request deletion of your personal information, subject to legal exceptions.
• Opt-Out: Choose to opt-out of the "sale" of your personal information (if applicable).

To exercise your rights, contact us at privacy@profilecode.codes.

8. Cookies and Tracking

We use cookies to:

• Remember your preferences and enhance your experience.
• Provide analytics to improve our platform.

For users in the EU, we provide a consent management tool to comply with GDPR requirements.

9. Data Security

We implement technical and organizational measures to safeguard your data, including:

• Encryption: Protecting sensitive data during transmission.
• Access Controls: Restricting data access to authorized personnel only.
• Audits: Regularly reviewing security practices.

Disclaimer: While we strive to protect your personal data, no method of transmission or storage is completely secure. By using the platform, you acknowledge that the Service Operator cannot guarantee absolute data security.

10. Data Breach Notification

In the event of a data breach, we will notify affected users and relevant authorities as required by GDPR, CCPA, or other applicable laws.

11. International Data Transfers

If your data is transferred outside of your country of residence, we ensure that appropriate safeguards, such as Standard Contractual Clauses (SCCs), are in place to protect your privacy.

12. Updates to This Policy

We may revise this Privacy Policy periodically. If significant changes are made, we will notify you through a prominent notice on the platform. Continued use of the platform following updates constitutes acceptance of the revised policy.

13. Contact Us

If you have questions or concerns about this Privacy Policy, contact us at:

Email: info@profilecode.codes

Address: 24-13-2, Asahi-cho, Minami-ku, Sagamihara city, Kanagawa pref. Japan